March 24, 2001 TIC meeting summary

All TIC members and Matt Rolf met at Denison.  Topics discussed included:

• Bottlenecks in OL and OARNET response to what seem like "simple" needs/fixes
  Meghan was somewhat hopeful that OL DRMC chair Gwen Evan's meeting w/OL and OARNET staff on this topic will be successful getting action on: 1) some form of OL staff "root" access to OARNET DSPACE servers and 2) quick implementation of a service request routing/monitoring system.  TIC will likely advise that Mark Christel send a letter of support on these issues after the immediate outcome of Gwen's meeting is clear.
  
• Review of Matt's current work agenda https://sites.google.com/site/oh5nextgenerationlibrary/Home/work-groups/digitization-group-1/interface-improvements
  Matt will be working through into "Medium Priority" items over the next few weeks
  
• Review of OhioLINK DRMC enhancement list
  Deferred until OL staff reviews numerous recommendations and ratings from OL DRC liaisons and comes up with a better consolidated list; OL is working on many of these enhancements to be implemented prior to an OL presentation at ALA this summer.         
• Reporting bugs for Matt
  Catalina and Matt will work up a method for the TIC to track interface bugs reported to Matt as well unsolved OL DRC bugs/requests we think others would be interested in knowing about.
  
• Quick Project Updates
  We went round the table on this--- we're all busy and no one reported any insurmountable problems
  
• Project documents: additional needs
  We all committed to paying attention to the local project page and keeping project tracking and and Project Info sheet up to dates.  Catalina will start linking resource documents for staff to each of the project tracking icons-- we'll all add examples as we can.  We'll also try to highlight exemplary projects dealing with different types of resources.  On the Project Info Sheets we'll document information on student worker/student classroom participation and on special interfaces used (e.g. photo gallery or book turning interfaces)
  
• TIC input for Staff Development workshops
  We suggest a keynote speaker on the topic metadata interaction within discovery layers e.g., the Electronic Landscape--- no specific names were mentioned, but NCSU and Oregon St. libraries were mentioned as likely institutions with leaders in this area.  We suggest that the rest of a summer workshop day be programmed with interactions among staff on topics popular in the survey and also on common issues arising from the current local projects.   We will work with Catalina to plan an "advanced metadata" workshop for a central location (or a couple locations) that includes all cataloging staff that might be included in metadata projects now or in the future.  We'll try to include  real hands-on work aimed at helping staff geared toward MARC records feel comfortable enhancing metadata for digital resources.
  
• Plans for cooperative outsourcing of digitizationWe discussed a variety of options for spending funds on collaboratively bid outsourcingeither in this phase of the grant or a phase2: digitizing yearbooks, student newspapers, honor theses, local newspapers, books published by our institutions or pre-1923 books published by our faculty.  
• Review grant activities
  We reviewed TIC-related goals that were written into the grant and concluded we were making satisfactory progress on all.
  
• Planning for the Project Portal
  We'll ask for input from Staff Dev. and the Steering committee and at future TIC meeting we'll outline the major components of the project's public portal.  We need to decide if we'll ask OL for a separate DSPACE instance that aggregates the local collections.  After defining the the major components of the public portal
  
• Metabuddy
  The Metabuddy idea is to develop a tool facilitate creation and coordination of metadata application profiles.  This would only be investigated during the current grant, but could be a significant compontent of a 2nd grant application.  We discussed various concepts of how this might work.  Catalina will see if contacts Alan made with OCLC research several years ago are still interested and try to gauge what progress has been made in this field in the interim.
  

Survey link for student NGL participants

Students who are paid under local NGL projects are required to answer the following survey:

http://www.surveymonkey.com/s/33FDMZY

Student who participate in an NGL project as part of course work are encouraged to take this survey.

TIC members will have the password to access the results at:

http://tinyurl.com/4pfn2cj

The survey is administered by Alan Boyd

Fair use best practices

*   Best Practices in Fair Use of Dance-related Materials
      http://www.centerforsocialmedia.org/fair-use/related-materials
       /codes/best-practices-fair-use-dance-related-materials

*   The Code of Best Practices in Fair Use for Media Literacy Education
       http://www.centerforsocialmedia.org/fair-use/related-materials
       /codes/code-best-practices-fair-use-media-literacy-education

*   Code of Best Practices in Fair Use for Online Video
      http://www.centerforsocialmedia.org/fair-use/related-materials
      /codes/code-best-practices-fair-use-online-video

*   Code of Best Practices in Fair Use for Open CourseWare
     http://www.centerforsocialmedia.org/ocw

*   Code of Best Practices in Fair Use for Scholarly Research in
Communication
     http://www.centerforsocialmedia.org/fair-use/related-materials
      /codes/code-best-practices-fair-use-scholarly-research-communication

*   Documentary Filmmakers' Statement of Best Practices in Fair Use
      http://www.centerforsocialmedia.org/fair-use/best-practices
      /documentary/documentary-filmmakers-statement-best-practices-fair-use

*   Society for Cinema and Media Studies' Statement of Best Practices in Fair
Use in Teaching for Film and Media Educators
      http://www.centerforsocialmedia.org/fair-use/related-materials/codes
        /society-cinema-and-media-studies-statement-best-practices-fair-use-

*   Society for Cinema and Media Studies' Statement of Fair Use Best
Practices for Media Studies Publishing
      http://www.centerforsocialmedia.org/fair-use/related-materials
      /codes/society-cinema-and-media-studies-statement-fair-use-best-practices-

Metadata meeting

In the coming months the Technical Infrastructure Committee will host a meeting to bring together metadata experts from the five colleges. At the meeting we hope to build on Ohio Link's Metadata Application Profile to create best practices for the various digital projects the colleges are undertaking. Stay tuned for more information.

September 1 Meeting Summary and Action Items

Summary

Each school’s representative described the projects underway or coming soon at their institution. There are a few opportunities taking shape to collaborate, for example there are natural history projects going on at Oberlin, Ohio Wesleyan and Denison. Implementing lightbox (aka gallery, browse by image) display in DSpace is high on everyone’s priority list, as many folks are looking for collections more graphically similar to ContentDM.

We also discussed in some depth a Wooster project involving oral histories, and the best means to capture those interviews digitally. There is a need for high quality audio recording equipment, but we should consider if we want students to take that equipment into the field.

There is a need to standardize our metadata best practices, to each other’s and OhioLink’s. As such, we’d like to have a work session/training with the relevant digital and technical services folks in the room. We will have a planning session for this mid-September to better define the agenda, and then shoot for holding the session late September/early October. We’ll do the scheduling for both with Doodle polls.

John Davison from OhioLink participated in our discussion regarding the hiring of an interface specialist, and the skills that person might need in order to achieve the interface development we think we need. Based on our conversation and job descriptions sent to us from John, Alan and Catalina are going to work on putting a draft job description together, send it to the group and then on to the steering committee for discussion. We’re thinking the search committee will be comprised largely of our committee and a representative from the steering committee.

We also discussed the allocation of the shared $40K hardware/software budget, and how to determine if a purchase should come from a project’s proposed budget or the central pool. Mark Christel suggested that TIC categorize the central pool and determine how to split the central funds between categories such as development consulting, software, and hardware, items in each of which should benefit all five institutions.

Action Items

• Meghan will send link to TIC for NITLE gallery theme (grid display example) and U of Texas Folio Collection (map display example)
• each institution will survey their audio recording capability.
• send out Metadata Application Profile spreadsheets (Meghan and Catalina)
• regarding determining what we need, hardware and software-wise, Catalina will send out cleaned up spreadsheet of what we have and and team will see what’s missing. Team, in the meantime, will find out what individual projects are using
• using John’s position descriptions, Alan and Catalina will come up with a first pass and send it around for input.
• Doodle polls to schedule metadata session planning and session itself.

Full minutes are available here, or via the NGL Site File Cabinet, Technical Infrastructure Committee folder.

May 27 Meeting Summary and Action Items

The Technical Infrastructure Committee (TIC) met on 5/27/10 with the following agenda:

• report from Meghan about North Carolina workshop
• map out other issues we need to tackle over the early summer with local grant project start ups and Catalina settling in
• review our digitization resources survey results-- discuss known hardware/software needs
• brief go round the table on any current non-grant projects at each institution
• plan to upload to google site local resource documents/links that will help Catalina study up on past and current local projects
• committee input to the staff survey
• draft job description for 18-month Interface Development intern/staff replacement position

Out of this discussion came the following action items:

• Meghan will send a summary report of the DigCCurr workshop, which includes implementation ideas for those areas most applicable to our project.
• Alan will revise/complete the OhioLink Dspace metadata application profile and share it with the committee so we can start thinking about identifying/sharing metadata plans.
• Alan will create an area on the NGL website for the committee to share documents related to existing collections and processes to help Catalina get up to speed.
• Each committee member will share relevant documents and links in area above.
• Each commitee member will add 1-2 questions to be included on the staff technical expertise survey. We'll do this on the NGL TIC website
• The committee will work with the Staff Development committee to set up a "project share" videoconference where each school can share the details of the approved projects. This should help us identify technical and staff development needs which relate to our proposed collections.

We also discussed these topics

• We anticipate that staff development activities on the basics of metadata schemes and some more technical details of scanning (beyond the basics of pixels/resolutions) will be a high priority. We didn't discuss exactly what form the training may take and felt that we should take the specific grant projects into account before moving too far ahead.
• We talked with Mark Christel and decided to delay writing up a job description for the 1/2 time technical infrastructure position until Catalina is on board and we have a little more clarity, based on the local projects, what specific tasks we'd like this person to do. We did agree that, this should be a 0.5FTE/2 yr position, rather than more than 0.5 fte for a shorter period of time.

Committee Conference call summary

3/11/10 conference call (all present)

1. Digital initiatives coordinator search-- suggestions for committee participation in search: 1) view candidate presentation via video conference (all OH5 staff who want to); 2) Q&A after presentation by all; 3) follow up video conf. interview sessions with Tech Infrastructure committee and Staff dev. committee (and Steering committee? (combined or separate?)

2. We'll all review and update the equipment survey by March 17th

3. We'll give feedback to Ron on staff survey when he provides his 2nd outline draft

4. All committee members will select specific areas of the digital infrastructure program that they well will pay special attention to to make sure progress is made

• Alan: Digital Initiatives Coordinator supervision:
• Debby: Tools and equipment (and looking for staff survey others might have done)
• Mark: Documentation, policies, protocols
• Meghan: Interface enhancements